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Guide - Creating and reading an order form

18 November 2022

Clara Jammes

As an aspiring independent retailer, you can expect to be placing orders with many suppliers in the future.  Before putting your signature on an order form, it’s essential that you not only understand what you’re reading, but also know how to identify potential errors.

What is an order form?

An order form or ‘purchase order’ is a document that details the products a customer wishes to purchase from a supplier, drawn up by the seller and signed by the buyer. Once the order form is signed, it signifies proof of agreement and concludes the sale. At this point, the supplier must honour the sale and the customer must accept and pay the amount. While an order form isn’t compulsory it is highly recommended as it protects both the buyer and the seller.

On the order form, the supplier must indicate the following:

  1. Information about the company (company name, address, registration number, etc.)
  2. Details of the products (name, colour, size, quantity, price, etc.)
  3. The general sales conditions (delivery, payment, withdrawal period, etc.)

How to manage your order forms

The Ankorstore platform lets you manage your orders easily and efficiently by allowing you to generate and store all your purchase orders in one centralised place.